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How to host an event

How to Host An Event

First Item to Keep In Mind

For first time event hosts ---> Do not post your event first before contacting one of Forum Moderators if you are unsure of your event posting being acceptable - NO EXCEPTIONS

As some locals are limited in venues and membership, pick a date unique to your event, so members don't have to choose between events and friends.
Exceptions will be made for special holiday seasons on a case by case examination under Moderator approval

For larger metropolitan areas this shouldn't apply, however be reasonable and try not to make it a competition, for if this is abused, expect one of the events to be pulled or asked to have it moved.

This rule doesn't apply if the events are dramatically different, e.g.. one is a bonfire/camping and the other is a nightclub.


How to Post Your Party Information on thesocialstop.com
To make your event successful you want people to know right off what your event is and where its located. You want your headline to pop out and stand out from the crowd. The best way to get people to open your topic is to give the basic details in the "Subject:" line of your thread.

Subject Line Example: Miami - March 4th 2008- 7:30pm – Starbucks Meet & Greet

Important Event Details

Date:
Time of Event Start:
Name of Venue:
Address of Venue:
City/Town:

Any directions that you'd like to provide, lodging or any other special considerations.

Don't forget, if your header mentions a place but not the city, most people will not know exactly where it is. It’s best to be specific. Ensure there is a Date and Time in your events Subject Line


You MAY choose to write in any color font for your event. You can make the font bold or enlarge it, etc. This applies to the body of the text ONLY and DOES NOT apply to the subject line. Altering the subject line font may result in your event being removed from the forums and your account being suspended. Additionally, using fancy fonts only applies to events being posted in the party forums. Posting in other color of fonts elsewhere may result in your account being suspended because it is a violation of general rules of thesocialstop.com and event listings are the ONLY exception.


WHAT YOU NEED TO DO

STEP 1)
Create your "Event " in your local forum's Singles Events sub forum, paying attention to all the above as to how to format it and what information to include. This includes, Venue name and address, Date, Time, Hosts/Co-hosts.

If you haven't created events before:

After you post the event, it will simply appear in your local forum waiting approval from a moderator or admin. To obtain approval go to step 2) as this is not automatic!

If you have previously created a number of events
You will note that your thread will stay in the Singles Events sub forum with a sign up button ready for people to click on. You're done

STEP 2) - * * Only If you need your thread moved * *
Once all the above is in place and for quicker turnaround, please contact the Forum Moderator account, or one of your Forum Moderators - Click on the following Web link if you don't know who they are: Your Moderators and ask one of them to move your thread to you local Provincial or State Singles Events sub forum.

A "Sign-Up" button for users to simply click on and add their intent to join the event will be available, as well as a Mass Email link and authority for co-hosts will be provided automatically once it is moved.

As the host of the event you will have the capability to edit the main post in case the venue changes or other important details need to be communicated.

Please provide your Moderator with the thread URL of your event when emailing them. e.g. the URL for this thread is located at the top of your browser in the Address Bar and looks like this --> http://forums.thesocialstop.com/events1156438.php

IMPORTANT NOTES:

Ensure that you enter a date and postal code in the thread's first post AFTER you have created it and posted - simply go back to your thread and enter the information in the supplied areas near the bottom of your first post. - If it's not there, the system will not know what user mail boxes to display it to.

One thread per event - do not Spam your event or it will be locked down.

Image threads are to be opened only after the event has occurred and not prior, and are designed only for pictures of the event - nothing else.

How to Make Your Party Successful:

Make sure your event posting contains all the necessary details like date, time, city, location (address), directions, etc.

REMOVE your mail settings that would block potential guests from being able to email you questions about your event. Limiting things such as age, sex, location, etc can really limit the size of your event because you have restricted who can contact you

Follow up on your topic and answer questions people might post regarding your event.

Give detailed directions to the event.

Consider nametags. Sure we all feel silly wearing them but at least it identifies everyone which really comes in handy if at a public event such as a live band.

Get excited about it and create some chatter.

Be specific about what your expectations as the host are - for example - is it an age restricted party, is it a dry or wet event (liquor), etc

Make sure you give everyone plenty of time to schedule around your event.

I recommend also finding a co-host or two to help share the responsibility.

Take lots of photos so you can share the success of your party with everyone on TSS.



HOW YOU CAN UPLOAD YOUR PICS

The host that posted the event listing can now automatically start a party photo thread by doing the following. (only the original poster of the 1st message can do this and you have to make sure your login is exactly the same - i.e.: caps versus no caps) Just to be clear, only the person who posted the party thread can now upload the party images unless this person assigns another user the uploading rights to the thread. Just to be clear, if reassignment is given, this is to be done automatically by the host within the first message of the thread and users are NOT to just start new threads.

If other members have pictures that they wish to upload, please make a special request to the moderators.

In the initial message advertising your party, below all the images of people signed up for your event, you'll see this:

"Create a new thread to upload images taken of this party."

Click it to start your new thread. You should now be able to upload images in your new thread. Just to be clear, you have to start the new thread before you can upload the pictures. Once you click post, you can find your photo thread in the main forum for your province/state.

** Tip: it is easier for users to find your photos if your subject line is:
PHOTOS: Event Title : Date

Note 1: Picture threads are to be started after an event has been completed. Pictures other than the party itself will be considered off topic and be deleted

Note 2: While being accountable for the upload of pictures, it is imperative that you also respect any member's wish to not have their picture posted. While it is sometimes difficult to obtain everyone's consent, should a member ask you to remove a picture after an event and their wish is not granted - the thread OP will have their forum rights revoked - this is an issue of privacy and should be respected - period, no arguments on this note.

ACCOUNTABILITY

As the host, you are expected to be accountable for what party images are uploaded. No nudity is permitted. Nothing too racy, lewd, sexually suggestive, obscene or plainly in poor taste. Pictures are not to include any forum banned individuals. As a host you are held accountable on how hold your event and also held accountable for how you represent your event after the fact. Inappropriate behavior may result in your account being suspended.

POSTING EVENTS:

If you do not plan on hosting an event, please do not post information about events such as upcoming events happening in your city. You should only post an event if you plan on hosting the event.

AFTER YOUR EVENT: DISCUSSIONS

You'll notice that after your event has taken place, the actual party thread is locked. This is done to keep the current parties at the top of the list. People are welcome to discuss the event and post any relevant comments under the photo thread topic. Constructive comments are welcome, bashing is not - ensure you understand the difference. Please help us streamline the topics by keeping it limited to just the one thread.

Thank you.

Admin